Studio Manager

We are:

Award-winning landscape architects, passionate about creating vibrant and engaging public realm that contributes to happy, healthy and resilient communities. 
We creatively weave the management of rainwater into our designs to help reduce flooding and river pollution, but also because it gives our landscapes more meaning, makes them more dynamic and opens up opportunities for enhanced play and biodiversity.

You are:

Highly organised with a can-do attitude with the ability to take the initiative in ensuring the smooth running of our studio. You will have experience working as a management level administrator, preferably with experience in an architecture/design studio environment.  You will have excellent written and spoken English, organisational and numerical skills, and be proficient in Microsoft Office.

Key responsibilities and duties: 

You will work closely with the directors and senior landscape architects to ensure smooth running of the office.  You would be expected to take a flexible and adaptable approach to your role and duties.  The main duties for this role are set out below and we are looking for candidates who have experience in the majority of areas, however training can be provided for the right person.

General duties:

  • general office administration
  • arranging office travel + accommodation
  • setting up project files and archiving
  • arranging CPDs and staff training
  • promoting the office culture and helping organise social events
  • liaising with the landlord, tradesmen and utilities companies to ensure smooth running of the building
  • ordering stationery and office supplies

Financial administration:

  • overview of company finances and cash-flow
  • overview of project finances
  • expense administration
  • preparing and issuing invoices to clients
  • processing financial data (note we have an external accountant for pension and payroll)
  • paying staff and suppliers

Staff administration and HR:

  • assisting with project resource scheduling and planning workloads
  • running weekly project resourcing meetings
  • keeping holiday and absence records
  • monitoring staff welfare and well-being
  • assisting with recruitment and staff management
  • maintaining the RBA practice handbook and policies

PR and marketing:

  • maintain and add content to current website and social media platforms
  • co-ordinating the practice’s participation in events such as London Open House
  • working with the director in securing new business opportunities including monitoring frameworks and undertaking bid/tender administration/co-ordination

Please send your CV and a covering letter that sets out in brief why you think you would be a good fit for the practice, your salary expectations, and any other relevant information to info@robertbrayassociates.co.uk

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